Meeting Room Agreement Form - Flintridge Center

Flintridge Center Meeting Room Agreement Form

Revised June 7th, 2017.

Please complete this form if you want access to our reservation system. Within three days of submitting this form, you will be emailed access to our online reservation system (Skedda).

A site visit is required for all first-time groups to go over the details of room use.

CONTACT INFORMATION:
Organization Name:
Mailing Address:
City:
State:
Zip Code:
Contact Name:
Phone Number:
E-mail Address:

GUIDELINES FOR USE:

In order to maintain accessibility for all groups, we ask that you adhere to these guidelines. If guidelines are not met, we will regretfully require payment of a $200 deposit for all future meetings.

We request that your group's contact person (the person who participated in the site visit) be present during the entire meeting.
The rooms are for professional purposes only — not weddings, social events, etc.
Your group is responsible for cleaning up after the meeting and putting the room back to standard setup.
Your group is responsible for operating the technology equipment to be used. (Please arrange for a tutorial prior to the meeting.)
Please be sure to take your group's trash to the dumpster outside.

Please, please observe these procedures and protocols:

No posting of signs or use of tape or other adhesives on any building surfaces.
No taping items to the walls, or writing on papers attached to walls. Use the moveable white boards provided.
No decorations that may damage the walls or furniture.
No confetti.
No pets, with the exception of service animals.
No leaving the suite door open, other than when participants arrive and depart.

The entity signing this contract agrees to indemnify, defend, and hold Flintridge Center, its affiliates, officers, directors, employees, agents and representatives harmless from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of Flintridge Center's meeting space.

AGREEMENT:
I have read and understand Flintridge Center's Meeting Room Agreement including guidelines for use. On behalf of the organization listed, we agree to comply with the terms and conditions. I understand that Flintridge Center is not liable for any items left after our meeting.